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As a member of the Descartes Systems Group, Descartes Systems (Germany) GmbH is one of the leading providers of warehouse management software in eCommerce. As part of the Descartes Systems Group Inc. (DSGX) with more than 1.500 employees and more than 20.000 clients worldwide we belong the most successful IT companies in the area of logistics and supply chain.

Descartes’ EMEA Human Resources Team supports over 600 employees throughout the EMEA region across 20 countries. As the HR Assistant you will work closely with the HR Generalist, providing HR administration and payroll services to managers and employees in Germany and Switzerland, supporting around 85 employees across 4 offices.

The HR Assistant (m/f/d) is expected to be the first point of contact for general HR queries across the whole employee lifecycle, to generate all required paperwork and manage any changes with the third-party payroll provider.

Key Responsibilities

  • Deliver HR administrative services to managers and employees in Germany and Switzerland
  • Manage the monthly payroll administration in conjunction with a third-party payroll provider
  • Act as the first point of contact for general HR queries relating to the processing of benefits and payroll
  • Take ownership of queries and requests from the business to resolve them in a timely manner, in conjunction with the HR Generalist
  • Provide basic advice on HR processes and Company procedures, escalating any complex queries to the HR Generalist
  • Maintain the HR database, employee files and weekly reports
  • Create professional and accurate correspondence
  • Manage recruitment administration including posting of vacancies and supporting managers in the use of the SuccessFactors recruitment module
  • Manage onboarding, employee lifecycle and leaver administration
  • Administer the approval process of headcount increases and employment changes
  • Ensure that HR information and activity remains confidential at all times
  • Other HR related activities as may be required on an ad hoc basis

Knowledge and Skills

  • Previous experience of HR administration is required
  • Previous experience of payroll is advantageous
  • Knowledge of MS Office (in particular Word and Excel)
  • Good MS Excel skills, able to create basic formulae and use vlookup
  • Experience in the use of HR systems, for example, SAP and SuccessFactors
  • Excellent written, verbal and interpersonal skills
  • Able to work well under pressure with good organisational skills and able to continuously demonstrate high standards of internal customer service
  • Good problem-solving skills
  • Able to multi-task several pieces of work
  • Native-level proficiency in German, good knowledge of the English language

Please submit your application including CV and cover letter indicating your salary expectations and availability through our career’s portal: https://careers.descartes.com/job/Leipzig-HR-Assistant-DACH-Region-%28mwd%29-4109/560912017/



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